IT onboarding automation that runs

before IT gets the email.

Access provisioning handles mid-tenure requests an employee asks for Salesforce access, a manager approves, the AI agent provisions. IT onboarding automation fires automatically from the HRIS new hire event. No employee asks. No manager approves each item. The AI agent applies the full role-based access bundle and confirms completion before the new hire's first day. One is reactive. The other is automatic.

A new hire record created in your HRIS Workday, BambooHR, UKG, or others. Workativ reads the employee's role and start date and triggers the provisioning sequence automatically. No manual trigger. No IT coordinator checking a calendar. The AI agent pulls the role-based access bundle, builds the Azure AD or Okta account, provisions licences, routes the device request, and delivers the setup checklist in Slack or Teams all in one automated workflow.

In parallel. Most IT onboarding workflows run steps one after another account first, then licences, then device request. Workativ's AI agent fires every step simultaneously. The practical difference: a new hire who would have waited three days gets everything confirmed before their first morning, while IT receives one notification instead of tracking four separate steps.

Workativ integrates with Workday, BambooHR, UKG, SAP SuccessFactors, Oracle HCM, and other major HRIS platforms for new hire event triggers. When the HRIS creates the new hire record, Workativ reads role, department, and start date to determine the correct access bundle. Pre-built connectors no custom integration work.

Azure Active Directory (Entra ID), Okta, on-premises Active Directory, and Google Workspace for identity. Software licences assigned by role template. Device requests routed to ServiceNow or Freshservice. Setup checklist delivered in Slack or Microsoft Teams. Every system the new hire needs without IT touching any of them manually for standard role setups.

A single Workativ message in Slack or Microsoft Teams with their complete IT setup: account confirmation, software access links, device status, and first-day resources. Questions go in the same thread. The AI agent answers from your IT knowledge base. If something needs IT involvement, it escalates with full context. The new hire never emails IT or visits a portal.

Yes. IT administrators define access bundles per role in Workativ's no-code platform. A new hire in Engineering gets a different package than one in Sales automatically, based on the HRIS role. The bundles are defined once. The AI agent applies them on every new hire event without individual review. No IT coordinator checking a list.

Workativ's AI agent flags the specific failure to IT immediately which step, which system, what went wrong. Dependent steps pause. IT gets the exact issue, not a vague status. On resolution, the workflow resumes from where it stopped. Nothing is restarted from scratch.

Yes. A termination event in your HRIS triggers the offboarding sequence revoking Azure AD and Okta access, deprovisioning licences, logging every revocation to the audit trail. Every access grant provisioned at onboarding is tracked and revoked at offboarding. No manual checklist. No orphaned accounts.

Yes. The AI agent provisions only within the role bundles IT administrators configure. It cannot assign access beyond those boundaries. Every action logs to an immutable audit trail which system, what was granted, when, confirmation status. Workativ is SOC 2 Type II, ISO 27001, GDPR, and HIPAA compliant.

5 to 7 days using pre-built connectors for your HRIS, Azure AD or Okta, Slack, and Microsoft Teams. No developer resources required. Start with one role type your most common new hire department confirm the workflow, then expand. Role bundles are set up once and run automatically from there.